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Accounts Payable (AP) Specialist

Department: Team Horner- Florida Region
Location: Ft. Lauderdale, FL
Position Type: Full Time

Job Description

Reports to:  A/P Supervisor

FLSA:   Non-exempt

Hours:  Full-time

Salary Range:  $30,000.00 - $35,000 p.a.

Position Summary:

This position is primarily responsible for accurately entering a high volume of Accounts Payable invoices for various branches/companies, detailed vendor statement review & account reconciliation and A/P record retention.  Prior experience handling detailed invoice reconciliation that includes invoice, purchase order (PO) and cost/freight is highly desirable.  In addition, an ideal candidate will have knowledge and experience identifying and resolving Initial invoice discrepancies, dealing with vendors, obtaining multi-level invoice approvals, and assisting with check runs and month-end closing.  The right candidate for this position will be someone who is interested in gaining valuable accounts payable experience in a high-volume multi-faceted organization, demonstrating ability to thrive in a fast-paced environment and possess a “can-do” attitude.  

Responsibilities:

Accounts Payable Invoice Reconciliation, Entry and Approval

  • Daily review of invoices for multi branches and several different departments.
  • Reconciling a high volume of invoices to the Unvoiced Receipts Reports.
  • Ensuring all invoices match their corresponding PO’s, cost, discounts and freight.
  • Sole responsibility for the accuracy of entering these invoices into the ERP system for prompt payment processing.
  • Resolving invoice/PO discrepancies with various departments, managers and vendors.
  • Contact vendors to request invoice copies or proof of delivery if needed.
  • Ensuring misc. invoice charges are coded and entered into corresponding GL accounts.
  • Ensuring necessary multi-level invoice approvals are obtained.
  •  Ensuring entered invoices and checks are filed appropriately for retention.

Sr. A/P Analyst and A/P Specialist support functions

 

  • Assist with bi-weekly A/P check runs
  • Assist with other administrative duties, as required

 

Required Experience

Skills & Knowledge:

  • Positive, enthusiastic and flexible attitude.
  • Team player mentality.
  • Strong verbal and written communications skills.
  • Must have superior organizational skills.
  • Attention to detail required.
  • Ability to develop relationship with vendors, branches and managers.
  • Ability to work in a fast-paced environment and adapt to changing needs of the department.
  • Strong knowledge of reconciling accounts.
  • Prior experience dealing with multiple branches/companies a plus.

 

Required Education

Education & Training:

  • Minimum of two (2) years of experience in Accounts Payable is required.
  • Bachelor’s degree in Accounting or similar field highly desirable.  (Will consider combination of experience and education.)

 

Required Compensation

Compensation and Benefits:

  • Participation in the Team Horner Employee Stock Ownership Plan
  • Tuition reimbursement
  • Ongoing industry training
  • Yearly performance and long service awards and events
  • Paid time off: Holiday, Vacation and Personal
  • Health, dental and vision insurance offered
  • Short/Long term disability insurance offered
  • 401K and Roth Offered
  • Extensive wellness program including one-to-one coaching, healthy living seminars, exercise facilities and classes, stand-up desks and many other great incentives
  • Merchandise discounts

 And so much more!...

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